Your Medical Records


(631) 726-8310

Your medical record is created on your first visit to Southampton Hospital and will be accessed for any additional visits you might make here, whether for minor surgery, routine diagnostic procedures, laboratory work, physical therapy or any other reason. Your record will also be accessed if you visit any of our convenient satellite care facilities. The medical record number that is first assigned to you will be used for any future medical care you have as an inpatient or outpatient at Southampton Hospital.

The contents of your medical record are confidential and cannot be released without your written authorization. Your personal physician and any specialist you see may ask you to sign a form requesting a copy of your record for them to consult. If you or your guardian should require information from your medical record, you will need to complete a Medical Record Release Form (Español) and send it to our Health Information Management Department at:

Health Information Management
Southampton Hospital
240 Meeting House Lane
Southampton, NY 11968
Fax: (631) 726-8315

The Patient Portal

Southampton Hospital offers patients the opportunity to take charge of their health via the Patient Portal. This is a convenient, secure, online tool available 24/7 that will help you view, download, or transmit your health record. To sign up, please ask for details when you are being admitted to Southampton Hospital. Learn more.

NY Care Information Gateway

NY Care Information Gateway is a Regional Health Information Organization (RHIO), which is made up of hospitals, doctors, and other healthcare providers. The RHIO allows healthcare providers to use secure computer networks to share information about their patients in an effort to provide better healthcare.

By signing up for the NY Care Information Gateway, you can help providers to improve your care, save time in an emergency, create quick access to your test results, ensure that your privacy is protected, and reduce the need for paper copies of your health records. 

To sign up, you must complete a consent form, available in the Patient Access department on the first floor near the main lobby. Please ask our staff for details when you visit the Hospital or call (631) 726-8380.

Birth Certificates

To obtain a birth certificate for a person born at Southampton Hospital, please contact the Southampton Village Clerk's office at (631) 283-0247.